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One File Help & Support
One File is an apprenticeship ePortfolio tool for learners, tutors and employers to record and collate evidence which contributes to the apprenticeship standards and learning aims.
It is designed to assist learners in recording the key elements of their apprenticeship portfolio, and provides a space for tutors and employers to provide feedback and report on progress. The core features of the One File portfolio include:
• Assessments;
• Scorecard;
• Learning Journals;
• Timesheets;
• Custom Forms;
• Reviews.
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Resources & Guides
- Allocating Tutors and Employers
- Archiving and Suspending Learners
- Assessment Methods
- Assigning Total Contracted Hours (OTJ Hours)
- Bulk Importing Learner Accounts
- Centre Management Process Guidance
- Creating Framework Templates (Programme Pathways)
- Creating Individual User Accounts
- Multifactor Authentication (MFA) for One File – February 2024
- Off-The-Job and ESFA Funding Rules from August 2022
- Resolving MFA Issues (Existing Keychain) – One File February 2024
- A. Logging Into One File
- B. Keychains and Multiple Accounts
- C. Getting to Know the Homepage
- D. Navigating The Learner’s Portfolio
- E. Creating and Assigning Assessment Templates
- F. Creating Teaching, Learning and Assessment Plans (TLAPs)
- G. Marking Assessments and Providing Feedback
- H. Uploading Evidence on behalf of the Learner
- I. Reviewing the Learning Journal
- J. Completing a Weekly Tutorial Form
- K. Scheduling and Completing Tripartite Reviews
- L. Understanding Timesheets and Off the Job Hours
- M. Using Scorecard to Track your Learner’s Progress
- N. Accessing the Gap Analysis and Reviewing Unit Progress
- O. Completing and Signing Unit Summaries